We all know that a driving license is mandatory for us to drive on the Indian roads. Likewise, a vehicle is allowable to be driven in public roads after its registration by the respective registration authority as per the Motor Vehicle Act, 1988, section 39. Vehicle Registration is a process whereby you get the number plate of your vehicle and the same is registered under the list and records of the government. The main purpose of registration is to link the owner and the vehicle through a distinct identification number and shows a vehicle registration number plate. It is of extreme importance to register the vehicle to have a separate identity which is given to the vehicle and its owner. 

Another important point to note here is that without proper registration, you will not get the coverage for insurance.  Therefore, registration certificate or RC book can be defined as a sanctioned and authenticated document which acts as proof that the vehicle is listed and registered in the records of the Government of India. You will have to register the vehicle within 7 days compulsorily from the date of delivery of the vehicle. The transport authority has facilitated to have RC copy downloaded from the website as well.

Types of Vehicle Registration Certificate:

RC is of two types as follows:

  1. Temporary Registration: When you buy a vehicle, a provisional registration numeric number is allocated by the dealer from whom the vehicle was purchased. This number acts as the temporary registration number and needs to be registered permanently as per the law. The temporary Registration number is effective for a month and by this time the respective vehicle should be registered by the respective RTO or RTA. In India, mostly the authorized car dealers only get this registration done on behalf of you
  2. Permanent Registration: This is nothing but the number plate of your vehicle to prove the authenticity of you as the owner together with other details of the vehicle.

Important things-to-know for getting RC book

Though the registration is done by the dealers in India as mentioned above, you need not have to spend your time and energy on this, however your certain vital points which you must remember for your knowledge which are stated as below:

  • Application to made for receiving the permanent registration of the vehicle by filling form no 20 and submit to the respective RTO
  • Cases where the vehicle is registered on a temporarily, there one should apply for the permanent registration certificate
  • An Endorsement is needed if the registration includes any kind of hypothecation or not
  • A confirmation is required about the type of registration number whether it is a discrete number or any number according to the choice of the vehicle owner or a usual number.
  • A confirmation about the condition of HSRP- High-Security Registration Plate or the smart card
  • Payment needs to be made on the choice of the registration number if you desire to have any fancy number and use of the HSRP or the smart card as specified in Central Motor Vehicle Rules 1989
  • You will have to pay the essential tax as per CMVR 1989, based on the choice of the registration number

Procedure to get an RC book

As mentioned above authorized dealers of vehicles in India are officially allowed to perform the registration process for the newly bought vehicle on behalf of you when you are buying a new vehicle. The vehicle gets delivered to you only post the process of registration is completed, in this case, the vehicle is being registered through the dealer. You can also do the registration yourself where you have a choice to go to the respective RTO to register your vehicle. Post the authentication of all the required documents and examination of your vehicle, the register gives the registration certificate or the RC book to you and allots registration number to your vehicle. But keeping in mind our busy life, no one opt for the registration by himself or herself, instead wants the car dealers to do the same for us.

The Registration Certificate is typically sent at your registered address within 7 days. But, if you want to know the status of the same in the meantime, you can visit the official site of https://vahan.parivahan.gov.in/vahanservice/vahan/ui/statevalidation/homepage.xhtml

You need to fill in the registration number and the status of the Registration Certificate will be shown. You have also the option of downloading RC copy if you want to.

Process for procurement Duplicate Registration Certificate (RC) Card

Most of us have the tendency of losing important documents, either the same gets misplaced or might be stolen etc. And hence, you need to what you will have to do in such situations. You need to follow the correct process. There might be other situations as well where you would need to get a duplicate RC. 

Top #4 Reasons to apply for a duplicate RC:

  1. When you have the original RC but it is broken or the chip is missing and also if the RC is not valid
  2. When your RC has incorrect details for example number of ownership serial, manufacturing year, etc
  3. The details are varying from the original RC in Vahan portal
  4. When the chassis number of your vehicle can’t be read

Steps for Lost RC:

Now let us see the below-stated process if your RC is stolen, lost or damaged and you can easily get a duplicate Registration Certificate:

  1. You will have to mandatorily file an FIR ( First Information Report) at the nearest police station the RC is lost
  2. You will have to give an application to get a duplicate RC through Form number 26 which is the application for getting a duplicate RC
  3. If you have bought the vehicle t through any financer or lender, you will have to get a NOC- No Objection Certificate with the signature of the financier
  4. Then, you will have to submit Form number 26 appropriately along with other necessary documents. All documents together with a complaint in writing need to be submitted to the RTO office by you which had issued the original Registration Certificate

Documents required for getting duplicate RC book

  • Application for duplicate RC i.e., form number 26
  • Copy of the FIR if the RC is misplaced
  • Original copy of RC if it is spoiled
  • Details of tax for the preceding 4 quarters including tax token and payment of tax
  • Insurance Certificate of the vehicle
  • No objection certificate or NOC has to be taken from the financier
  • Effective and authentic PUC
  • Address proof
  • For commercial vehicles, the challan agreement from traffic department & Enforcement Wing
  • You will have to submit the affidavit confirming that Registration Certificate has been misplaced and the same hasn’t been seized
  • Your attested PAN card copies or form 60
  • Draft inscription of the Chassis and the Engine 

Fees for getting registration certificate

Now let us have a look at the fees for getting theregistration certificate. Here given belowlist of RC fees for the vehicles

The following is the list of RC fees for some of the key type of vehicles: Apart from below, an extra fee of INR 200 is applicable if the RC is a smart card which has been issued or is renewed under Form number 23A.

Type of Vehicle

Amount (INR)

Light Motor Vehicle used for Non-Transport

600

Light Motor Vehicle used for Transport

1000

Two Wheelers

300

Vehicles with medium goods

1000

Vehicles with medium passengers

1000

Vehicles with heavy goods

1500

Vehicles with heavy passengers

1500

Imported Motor vehicle

5000

Imported Motor Cycle

2500

Other vehicles not appearing in the above list

3000

Details present inside the RC copy downloaded of the vehicle (100)

Like you the details which are mentioned in your PAN card like your name, date of birth, signature etc. You must be wondering what are the details which are present in the RC or the smart card. Let us see the details that can be seen in your RC Card or smart card:

  • Your name as the registered motor vehicle owner
  • Vehicle registration number
  • Recorded address of the owner of the vehicle
  • Category of the body of the vehicle
  • The cubic capacity of the vehicle
  • Motor vehicle registration date
  • Hypothecation details of the vehicle
  • Vehicle’s engine number
  • Type of fuel
  • Manufacturing details of the vehicle like a month and the year of the motor vehicle
  • The validity of the registration
  • Vehicle’s seating size
  • Your Signature
  • The Chassis number of the Vehicle
  • Class of vehicle
  • Colour of the vehicle
  • Vehicle Maker’s class
  • Weight of the vehicle
  • Wheelbase

Steps to convert RC copy downloaded to RC Smart Card

These days where everything is waterproof and is laminated to avoid the document getting soiled, torn etc, likewise an RC book also can be converted to a smart card which is again a tamper-proof plastic card with an fixed microprocessor chip of 64 KB memory size that has all information about you as the owner of the vehicle with details of the vehicle as well. One can have the RC copy download in the same way as explained above.

  • You will have to place a written application to the administrator of traffic police in the city mentioning the reason for receiving the RC book changed to a smart card
  • You will have to give a copy of the insurance certificate and emission certificate
  • You will have to pay the required fees which are of INR 500 for transport vehicles and INR 300 for non-transport vehicles as applicable
  • You will have to submit the RC book and the documents as mentioned above at the nearest RTO office
  • The RC smart card will be received at your registered address within a week.

So now, are you still worried as to what will you do if you have lost your smart card or the RC book? Well, surely you are not as you know by now what exactly you need to do in those situations and how to apply for a duplicate RC book or a smart card. So, go ahead, apply for a duplicate RC or the smart card needed and have a safe drive.


FAQ’s

Yes, you are allowed to transfer your RC from one state to the other, however, you will have to obtain a no-objection certificate issued from the RTO where the vehicle was registered initially.


The below documents are needed for a change of address in the RC book

  • Form number 33
  • RC book
  • A new proof of address
  • Valid PUC Certificate
  • Certificate of Insurance
  • NOC
  • Fee for Smart card
  • Attested PAN card copies of the vehicle owner or form 60
  • Drawing imprint of the Chassis with Engine
  • Proof of signature of the owner

Cases where there is an unfortunate death of the vehicle owner, the vehicle must be re-registered by the legal heirs of the owner who is deceased. The following documents are needed:

  • Original Registration Certificate
  • Death Certificate of the vehicle owner for proof
  • Succession Certificate issued by a lawyer or any suitable authority
  • From 30 & 31 filled by the legal successor
  • NOC by the financier if the vehicle was bought on loan
  • Self-attested vehicle insurance copy as appropriate
  • Address proof of the owner to whom the vehicle will have to be relocated
  • Verification Form 20 of the vehicle which is being conducted by the inspection authority
  • Pollution Under Control Certificate
  • Attested copy of PAN or Form 60 and 61 as applicable
  • Proper transfer fee

The owner might want to take away or sell the vehicle outside the domain of the registering authority or to any other State. In such cases, the owner will have to give an application with the below documents to go ahead with the respective RTO where the vehicle was originally registered.

  • Form number 28 application form
  • Attested copy of the RC
  • Attested copy of the Insurance Certificate
  • PUC certificate
  • Proof of all updated tax paid
  • Drawing imprint of the Chassis and the Engine
  • Signature proof of the owner

  • The date and the registration number
  • The number of the Chassis
  • The number of Engines
  • Colour of the vehicle and its type
  •  The capacity of seating of the vehicle
  •  The model number of the vehicle

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